Pipeline (ATS)
An applicant tracking pipeline your whole team can work
Screening is only half the job. Rubrily is also the system of record: a drag-and-drop pipeline with stages, comments, team ratings, automatic emails, an org-wide talent pool, and analytics — free, alongside the AI.
What does the pipeline include?
Each hiring project gets a Kanban board with candidate stages, a sortable list view, per-candidate comments and 0–10 team ratings, automatic stage-triggered emails, CSV and PDF export, an org-wide talent pool, and analytics covering funnel, assessment completion, and time-in-stage.
Board and list, sorted by evidence
Drag candidates between stages on the Kanban board, or work the list view sorted by Fit Score, interview score, CV score, or recency. Filter by score bands, stage, or invitation status. Candidate cards carry their scores, so the pipeline itself is a ranking, not just a tracker.
Can I customize pipeline stages?
Yes. Stages are configurable per project, and candidates move by drag-and-drop on the board or inline from the list and submissions tables. Stage changes can trigger automatic emails — so moving a candidate to Rejected or Shortlisted can also send the right message, without you writing it.
Auto-send emails
Does it send emails automatically?
Yes. Auto-Send rules email candidates when they enter a stage — immediately or after a delay, and a delayed send cancels itself if the candidate leaves the stage first, so nobody gets a stale rejection. Emails go out from your organization’s own connected mailbox, using templates with merge tokens.
Team decisions, on the record
Every candidate has a shared report: comments from your team, 0–10 ratings averaged across reviewers, and a full activity history. Export any candidate (or a selection) as CSV or PDF, or share an anonymized report link with a client — PII scrubbed.
The org-wide layer
The talent pool holds every candidate across all projects — searchable, with per-candidate discoverability controls, because one applicant can belong to several roles. Analytics show your funnel by stage, assessment completion rates, and time-in-stage, per project.
